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Information Desk System DFD

by Shiva Prasad

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The Information Desk System has six modules. They are System Administrator module, officer module, School principal module.

OFFICER MODULE –

This module enables the officer to access the data that has been sent by the school principal. The officer will also return feedback to the school principal.

SYSTEM ADMINISTRATOR MODULE

The module enables the system administrator to perform system and database backup or restore functions. The system administrator may view the audit log, which records all users access to the database. An event log that captures unsuccessful or unauthorized logon to the system is also available.

SCHOOL PRINCIPAL MODULE

In this module the school principal is in charge of the schools activities. He is supposed to collect the required data such as the number of students, the number of teachers, the number of classes, the attendance of both teachers and the students.

MAIN OBJECTIVE

To increase the speed and rate of service to be able to serve as many schools as possible in a quality and efficient way.

OTHER OBJECTIVE 

  1. To enhance better storage and retrieval of schools records.
  2. To enhance accuracy during analyzing and auditing of the schools records.
  3. To be able to give out response to the authorities and the schools in time.
  4. To enable the office to run its services smoothly.

CFD (CONTEXT DIAGRAM):

Information Desk System DFD

Information Desk System DFD:

Information Desk System DFD

INPUT AND OUTPUT FORMS

Input forms

login form

This is the form that the admininstator will use in order to be able to add, update and make reports on the data collected from the schools.

The headteachers will also use this form to enter the record required; of the students and the teachers before the end  of the month.

officer detail form         

This is the form that will be used to obtain all the information about the teachers and students. The number of teachers in the school, the amount paid the gender of the teacher and the number of teachers in a class. The number of students, the gender of students and their disciplines.

Administration detail form

This form will be used to analyze the information send by the school principal. The administrator will log in to the system and look through the records.

School Principal detail form

This form will be used by the school principle to key in data about the school.

Output Reports

The system generates reports on all reservations which can in turn be used by government in decision making.

Student’s reports

This report will display the student’s information like the attendance and the number of the students.

Teachers reports

This report will display the teachers records. The number of teachers in a school, the attendance of the teachers and their qualifications.

Inquiry report

This report will display the information about the school. The number of classes, the number of dormitories and the general school standards.

LOGING TABLE

FieldName

DataType

CONSTRAINTS

UserID

Varchar(30)

PRIMARY KEY

Password

Varchar(34)

NOT NULL

Name

Varchar(30)

NOT NULL

DETAILS TABLE OF OFFIER

FieldName

DataType

CONSTRAINTS

User_name

Varchar(25)

NOT NULL

Idno

Varchar(30)

PRIMARY KEY

Student population

Varchar (24)

NOT NULL

School Description

Varchar(30)

NOT NULL

Number of schools

Int(23)

NOT NULL

Number of Teachers

Int(38)

NOT NULL

Annual Student Intake Statistics

Varchar(24)

NOT NULL

DETAIL TABLE OF SCHOOL PRINCIPAL

Fieldname

Datatype

CONSTAINS

F_name

Varchar(30)

NOT NULL

L_name

Varchar(30)

NOT NULL

Id_no

Varchar (30)

FOREIGN KEY

Qualificafication

Varchar(26)

NOT NULL

School Name

Varchar(30)

NOT NULL

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