A framework for managing the various activities in the hostel is the Hostel Management System. It is used for managing the hostel’s data. This manages student numbers, space data, room allocation records, fee details, bill mess details, and hostel staff details. It is also used to generate information for students, fee specifics, and payment details for students. It keeps track of the number of students in the class and the room’s availability. It helps to coordinate the manual labor from which the student record and the student bills will be very difficult to find.

Hostel Management System in PHP


To monitor hostel awareness in the organization, the Hostel Management System is used. It is used to improve the clerical facilities of all hostel students. The app will assist users to search the mess bills for each student and the hostel fees for the student. The main feature of this project is the quick allocation of student hostel spaces, as well as the fast generation of all-accurate mess bills.

Project category: Web application

Software Specifications:

Technology Implemented: Apache Server

Language Used:  PHP 5.3

Database:  My SQL 5.5

User Interface Design          :  HTML, AJAX

Web Browser:  Mozilla, Google Chrome, IE8

Software:    XAMPP Server


  • User module: This just requires the administrator and the visitor to log into the home page if the username and password fit.
  • Change password module: This allows the password to be changed by the recipient.
  • Student Module:-To store student knowledge, this module is used. It contains the details below: i.e. Student Profile stats, email numbers, specifics of school, etc. The student database will be searched by users according to different criteria, such as name, course, room number, etc.
  • Space allocation module:-According to the details of the student’s school, portion, of course, this module will allocate the student space. The room will be allocated to the student and the student’s ID will be established. The specifics of the students staying in the halls are also revealed. Finally, his details, like the left date, will still be preserved when the student leaves the room.
  • Room Fees Module:-This module presents records of room fees. You can receive the status of student fees and balance status here. The overhaul of student room rentals every semester was also included in this module.
  • Mess Module:-This module keeps track of all transactions connected to the mess. For each student in the hostel, the expense of the mess item is measured for each month and each student’s mess bill is determined and displayed.
  • Visitor Module:-Allows data to be inserted by the visitor. Even being allowed to reach the visitor according to varying requirements for the search.
  • Report generation module:-To see summary details of hostel charges and mess bills, report generation is also issued. Hostel fees and changes to the Mess Inventory are expected. By entering their Special Hostel ID, students can check hostel fees and bill chaos.
  • Module Settings:-This program can only be regulated by the customer. For frequent users, the controller has a special account with certain unique privilege permissions. Administrators can add, edit or remove Warden and Employee Records, Building and Block Information, Room Information, Course Details, etc. from this module.



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A collection of source codes that I wrote in VB 6.0, ASP.NET, PHP, C#.NET, VB.NET and JAVA in a course of my career as web developer and software engineer that I would like to share to my fellow programmers. Some of the codes here is not my original work that I found over the Internet and Books while I'm learning how to program. I hope you find my work useful in your learning in programming. Please share my work to other people also who interested to learn the basics of web development and programming. Thank you very much and Happy Productive Programming Everyone. for more info please WhatsApp us on +91-9481545735 or Email id:


  • harish

    September 7, 2014 - 8:25 AM

    Dont download this its have more errores……..

    • Shiva Prasad

      September 8, 2014 - 10:47 PM

      kindly send me the list of errors.. definitely i will rectify this for you?

      • sajid zaman

        October 15, 2014 - 2:42 PM

        yes…there were some errors and I tried to resolve it and now only sms problem is left and we are trying to resolve it.

      • sajid zaman

        October 15, 2014 - 2:54 PM

        sir I need presentation and thesis on the project hostel management system,I am trying to present it in coming week because this semester ends in october otherwise I will pay for the next semester that is not possible for me…so please help me as you can sir…Thanks a lot….

        • Shiva Prasad

          October 16, 2014 - 11:41 PM

          What kind of presentation do you need?

          • sajid zaman

            October 17, 2014 - 10:29 AM

            presentation on hostel management system in power point i.e. slides is needed in the following pattern:



            Tools used in the project

            Aim of this project

            How to use or how it will work (with screen shots)

            thanks a lot, I am waiting for u sir…

          • sajid zaman

            October 20, 2014 - 2:01 PM

            sir are you there please….. you did not response me even after 3 days….

          • Shiva Prasad

            October 22, 2014 - 11:13 PM

            Sory. You have posted this under someones comment. So i didnt noticed it. We have hostel management system ppt presentation. Soon we publish it.

          • sajid zaman

            October 27, 2014 - 10:58 AM

            sir u did not upload the ppt presentation on hostel management system even after a week…

          • sajid zaman

            November 7, 2014 - 10:32 AM

            sir I have succeeded in the task,now as the student record updates a message will be sent to its mobile phone through web automatically…

          • Shiva Prasad

            November 9, 2014 - 2:12 PM

            Kindly register to and collect the api from that site. Then implement to this project. So you can send sms

          • Homo sapien

            February 9, 2015 - 7:44 PM

            how do you bear such kinda guys?

          • sajid zaman

            October 29, 2014 - 10:30 AM

            sorry sir…you did not upload ppt presentation of hostel management system in php….even after 2 weeks

          • Shiva Prasad

            October 30, 2014 - 9:54 PM

            We have uploaded PPT Presentation and complete documentation of hostel management system. Kindly check this link. If any queries please contact me.

          • sajid zaman

            October 31, 2014 - 10:08 AM

            sir it is not in php and I needed it in if you can do it in a day or twice it would be better for me …thank you…

          • sajid zaman

            November 1, 2014 - 10:47 AM

            ppt presentation is not in php sir and I needed it in php…

          • Shiva Prasad

            November 5, 2014 - 9:02 PM

            Sorry for the delay. I will upload now

  • sajid zaman

    September 15, 2014 - 9:03 AM

    sir kindly add coding to this project when status of a student updates the student will receive a short sms on mobile fone that is your status has been updated….thanks

    • Shiva Prasad

      September 16, 2014 - 11:06 PM

      Yes.. Good suggestion.. Actually we have purchased domain name .. Even we contacting Bulk SMS agent.. Its under construction.

  • natz

    September 26, 2014 - 2:26 PM

    what are the login credentials?

    • Shiva Prasad

      October 1, 2014 - 5:45 AM

      kindly check database users table name. default login id is admin and password is admin

  • sajid zaman

    October 3, 2014 - 3:19 PM

    sir I am working on this project i.e hostel management system and am trying to do that I want that when a student record is updated the student mobile fone will receive a short sms that your status has been updated.I wrote some codes for this but it is required domain name that I have not….

    • Shiva Prasad

      October 5, 2014 - 12:49 PM

      Yes.. Use SMS API code. it sends sms to your registered number. We provide free sms api aslo.. Hope it helps you.

  • Ash

    October 20, 2014 - 1:34 PM

    lot of is not suitable with easyPHP.?

    • Shiva Prasad

      October 22, 2014 - 11:10 PM

      Please modify your php.ini file.. It helps you lot.

  • Shiva Prasad

    November 5, 2014 - 9:01 PM

    Oops I was very suprprised.. The entire project is in php.. Kindly download it.

    • sajid zaman

      November 7, 2014 - 10:30 AM

      sir the entire project is in php but the project report or ppt presentation is not in php,it should be in php too

      • Shiva Prasad

        November 9, 2014 - 1:55 PM

        The report format is same for all programming languages

  • Mian Sumair Javed

    February 12, 2015 - 1:13 AM

    How to run this software at my laptop ??
    I am new in software engineering 🙁

  • Mian Sumair Javed

    February 12, 2015 - 1:18 AM

    This software is looking awesome !! Because it has so many files in it. In my whole life i didn’t watch such a huge project !! It has so many files. But unfortunately i didn’t know that how to install it in my laptop!!
    *I have installed Xamp & Sql server in my laptop !! I also have dreamweaver in it. Can anyone there help me out ??

  • Muhammad Areeb

    February 12, 2015 - 1:18 AM

    Waooooo yupieee my final project has been done 🙂

    degree completed and going to married soon! thank you gentle man for helping

  • pradeep

    May 19, 2015 - 1:07 AM

    please anyone send this project to my mail

  • Nickolodious

    October 5, 2015 - 11:06 PM

    Good day, what else should i do to make the system work? I already extracted it and made a hostelmanagement database then I imported the database file on it. Now I can see lots of errors. Thanks in advance!

  • Gaurav Garg

    October 7, 2015 - 8:27 PM

    how to run the project

  • Mahendra Shilwant

    October 8, 2015 - 4:02 PM

    what is the username and password visitor login and employee login

  • freestudentprojects

    December 27, 2015 - 2:19 PM

    This ironed we already uploaded in the website. Kindly download it

  • freestudentprojects

    December 27, 2015 - 2:21 PM

    The project report and sourcecodefiles already uploaded this site

  • freestudentprojects

    January 5, 2016 - 8:14 PM

    Hope you got ironed report

  • freestudentprojects

    January 5, 2016 - 8:16 PM

    Hope you got project report and satisfied with it.

    • Hak not

      April 30, 2016 - 3:26 AM

      please i need a source code without errors.
      i get this error :Warning: mysqli_num_rows() expects parameter 1 to be mysqli_result, boolean given in C:xampphtdocsamixmalHostel Management SystemGSHKinde
      please send to my mail

  • Princy Jain

    February 19, 2016 - 3:32 PM

    please send me the link to download project on online hotel management system in java technology
    my id

  • Hak not

    April 30, 2016 - 3:29 AM

    please i need a source code without errors.

    i get this error :Warning: mysqli_num_rows() expects parameter 1 to be mysqli_result, boolean given in C:xampphtdocsamixmalHostel Management SystemGSHKinde

    please send to my mail

  • Dick Hurtz

    May 13, 2016 - 2:39 PM

    there is no project doc in this website please show link to download project documentation report

  • Aliao

    June 27, 2016 - 12:48 PM

    please send me the project source code without errors asap

  • Aliao

    June 27, 2016 - 12:49 PM

    please send me source code without errors. my email is

  • shyam naidu

    July 13, 2016 - 7:50 AM

    any one can send abstract about hostel management please today is last date
    please send

  • shyam naidu

    July 13, 2016 - 8:04 AM

    please send me abstract sir i am a bca student

  • sadia

    August 24, 2016 - 7:02 PM

    have an issue with the enable-disable option for students records…
    any ideas?

  • vikas narkar

    October 22, 2016 - 6:26 PM

    please ganyone give me report for hostel management system

  • vikas narkar

    October 22, 2016 - 6:27 PM
  • Palak Juneja

    November 11, 2016 - 5:07 PM

    i have downloaded and extracted it.Now plz let me know how to make it work. Contact me at
    Plz reply asap.

  • Deepshikha Anand

    November 16, 2016 - 3:27 PM

    can you please mail the source code?

  • priya sharma

    November 17, 2016 - 3:06 PM

    Yeah..! Its really very helpful for me and all PHP students.Thanks for sharing this very informative article. Android Training

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